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Access Control

Request Requirements and Considerations:

  • Send all access control requests to acr@belmont.edu.  
  • Allow two business weeks to process (may take longer for requests received at the beginning of each semester due to the larger volume of requests being made)
  • Only authorized faculty and staff may make access control requests.

New Student Photo Upload:

All members of our campus community are required to have a Belmont ID card, the official identification card for Belmont University. Your Belmont ID card provides access to essential campus services and facilities including access to your residence hall, classroom buildings, meal plan and Bruin Bucks, and access to sporting event and concerts.

Your Belmont ID card requires a photo to be included as part of your identification. Our online photo submission process allows you to submit a photo of your choice quickly and easily, online and from the comfort of your own home.

To get started, please submit a photo following the instructions below. Once your photo is submitted, the Card Services Office will review your photo and email you with approval or next steps if your photo cannot be used.

Photo Requirements:

We'll need a recent color photo with a plain, neutral background (white, off-white, cream, beige, light gray).

Your photo should display your head, including both face and hair, from the crown of the head to the tip of the chin, and from hairline side-to-side, like a driver’s license or passport. Senior/high school graduation photos are not acceptable.

Head coverings are acceptable due to religious beliefs, provided the head covering shows a full front view of the face, does not cast a shadow onto the face, and shows an overall pattern in the fabric or material (not a graphic design).

Prescription glasses may be worn for the photo; however, there should be no reflections from the eyeglasses that obscure the eyes. Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless they are needed for medical reasons.

The key requirement for your Belmont ID is that the photo clearly identifies the cardholder.

 

Tips for submitting an acceptable photo:

DO:

Current color photo in focus, without any added effects
Neutral color and smooth background
Centered and front view of full face
Cropped from just above the top of the head to the collarbone
Proper lighting
Eyes open and visible, looking at the camera
Wear prescription glasses if you normally do so
Photo in [jpg format size between 300KB to 2MB]

DON’T:

Wear hats, sunglasses or other items that obscure the face
Glare on glasses; closed eyes
Eyes looking down or to either side.
Shadows on the face
Other visible people, pets or objects in the photo
Inappropriate expressions
Group Photos
Blurry Photos
Black and White photos
Photos with your hand resting on your face
Crop off the top of your head or side angle your face
Photos taken more than six months ago
Use social media filtering apps

Note: Taking a photo with most smart phones/devices works well

Examples of acceptable/not acceptable photos:

Acceptable:

acceptable-photo.jpg

Unacceptable:

 unacceptable-photo.jpg

To get started, click on the link sent to your Belmont email:

  1. Select the “Click to submit a new photo” link.
  2. Before you can submit your photo, you must click to accept the Terms and Conditions.
  3. Once you accept the Terms and Conditions, a new tab will open. Click on the cloud logo/upload link, select the photo you want to use, and click “open”.
  4. The Card Services Office will email you with approval or next steps if your photo cannot be used.

Once your photo is submitted, the Card Services Office will verify your information to ensure your security. You will receive an email when your identification photo is approved.


If you have any questions, please email cardservices@belmont.edu.

DEADLINES:

The deadline for traditional undergraduates to submit a photo is Friday July 22, 2022. For graduate students, please refer to the schedule your program assistant has provided. If your photo is not received in time, you will need to visit the card office on campus once you arrive. This may delay your access to essential campus services and facilities including your residence hall and meal plan.

 

When/how to get your physical ID:

Please remember to bring valid government issued identification. Acceptable forms of identification include Driver’s License or Non-driver ID Card issued by DMV, U.S. Green Card, Passport book or card, U.S. Military ID Card.

For new residential students, you will receive your Belmont ID card at move-in. You will receive instructions regarding the pick-up location with your move-in materials. Please remember to bring valid government issued identification. Acceptable forms of identification include Driver’s License or Non-driver ID Card issued by DMV, U.S. Green Card, Passport book or card, U.S. Military ID Card.

For commuter students, please come by the Campus Security station during Welcome Week. The location of the station will be communicated via My Belmont before you arrive.