Belmont University
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Information for Faculty

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Information for Faculty

 

Test Delivery Student Information Form

There are two ways to get us the exam or codes to unlock the exam. You may:

1)      Bring down the tests in person 48 hours in advance. There is a lockbox located across from the door to the Testing Center for tests. Please put your test in a manila envelope, labeled with the student's name, your name, the course, and the date of the appointment.

2)      Email the test or code 48 hours in advance to testing.center@belmont.edu and copy Michael McMurray at michael.mcmurray@belmont.edu. If you choose this method, please include:

  1. Your subject
  2. Who will be testing
  3. The date you believe testers will be using the center

We will be scanning and emailing completed tests back to professors directly from Michael McMurray. These will be deleted from our email upon confirmation of receipt. 

Completed exams will be held onto for the remainder of the semester, and then shredded. If you want your completed paper test, please email Michael McMurray (michael.mcmurray@belmont.edu).

The student information form will serve as the ticket for entry. EVERY student must have this form (or a sheet with the same information) to use the center. We need ONE form for each student. This information cannot be emailed beforehand or submitted digitally. 

Please note: If a student does not have a form or the information detailed there, they will not be allowed to test. Also, even if a student makes an appointment using our TracCloud system, they will still need to bring a student information form with them.

Some helpful tips:

  • As much of the information on the form will not change, please use the word doc and print out multiple forms with the majority of information filled in. That way, you only need change specific testing information.
  • Allow the student to fill out the form. You can then check it and add your signature.

Information that the Testing Center needs from the faculty member:

All information concerning the tester's exam should be contained in the Testing Information Form. Students will be expected to bring in a physical copy of the form as an entry ticket to their exam. Faculty can fill out the form to give to the student, or they can have the student fill it out and sign that the information is correct. The Testing Center will not schedule any exam for a student where there is not clear approval by the corresponding faculty member.

 

Testing Information Form PDF Testing Information Form Word

Faculty are responsible for getting the Testing Center the testing materials 48 business hours in advance of the desired exam time. If it is a paper / pencil test that needs printed, we prefer if you email it to us. Please indicate how many copies you will need and when to expect your students. If it is an online exam, please indicate if your exam requires a passcode.

There is also a lockbox outside of the Testing Center if you would prefer to drop off physical copies of your test. Please put the test in a manila envelope, labeled with the student's name, your name, the course, and the date of the appointment. This MUST be in the lockbox before 8:00am on the day of the exam (and we do prefer it to be at least 24 hours in advance). The lockbox will be opened at 8:00 and will not be checked again that day.

If a test is put in the lockbox after that time and your student shows up that day, they will not be able to test with us that day. 

If your student is taking an online exam through Canvas and you are using Honorlock, please ensure that it is Testing Center Safe by following the instructions found at here. The default settings of Honorlock record the entire room that the tester is in which is a FERPA violation for all other testers. If the Honorlock settings are not changed, the testing session will be ended, and the student will be directed back to you. The screen recording can remain active, but video and sound of the ambient space must be toggled off.

Every student is required to bring the testing information form with them to test. Emailed versions will NOT be accepted. 

If you have multiple students coming to test at the same time (that all have the same accommodations), you can submit one form for all students. However, if there are any differences in how they are testing, please submit individual forms. 

Starting Fall 26, we will be scanning back completed exams to professors. Please confirm receipt of the exam, and we will then delete it from our system. 

For scantrons or paper tests that are requested, professors can pick up at the Testing Center from 9-11 or 3-5 Monday through Friday. Paper exams will be kept until the end of the semester, when they will be shredded. 

Longer versions of faculty guidelines can be found here. 

Want to give us some feedback? Fill out our Testing Needs Survey.

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