Role Overview
The Project Manager owns how work gets done. The PM is the master of the details and the plan — the quiet but effective partner who turns intent into sequenced, tracked, documented reality. Every BIL project includes a Project Manager as a core team member from kickoff through handoff.
The PM is the connective tissue between every phase of the project and every person on the team. They protect the Lead's time and capacity by taking the first pass wherever possible. They protect the project's momentum by keeping communication, documentation, and logistics running without prompting. The PM is the reason the work is repeatable.
What You Own
- Develop and maintain project plans, timelines, milestones, and task systems from discovery through deployment
- Build and steward the digital operating space for each project — file structures, shared workspaces, documentation, and communication tools
- Prepare agendas for every connection point, collect transcripts when present, and capture and implement actions from each touchpoint
- Break milestones into manageable steps to hit deadlines and manage the budget; take the first pass on deliverables to save the Lead time
- Translate timelines and tasks into ClickUp and keep them current
- Monitor project financials and flag risks of scope creep or delay before they happen
- Own team calendar availability and monitor capacity across the project
- Coordinate across faculty, staff, students, external partners, and internal Belmont units
- Ensure all external documents carry Belmont Innovation Labs branding
- Use AI and other tools to streamline what should be streamlined, so judgment time goes where it matters
- Serve as keeper of project knowledge — organized in a space the whole team can actually reach and use
Across the Project
The PM is present in every phase and is the connective tissue between them. They are not a scheduler or an admin — they are a strategic partner who stays a step ahead of the work.
| Phase | Project Manager's Focus |
|---|---|
| Assemble | Stands up the plan, the drive, the tooling, and the calendar |
| Discover | Captures, organizes, and tracks; turns conversations into a usable record |
| Design | Sequences the build into steps and milestones; manages the budget |
| Deploy | Manages logistics, final documentation, and a clean handoff |
Soft Skills
Acts like an owner. Brings ownership to every project, not just task completion. Proactive — always looking for the next step and the efficiency.
High emotional intelligence. Reads the room and adapts; knows when and how to enter a conversation, and when to stay quiet.
Self-awareness. A quiet but effective partner — takes everything in, makes sense of it, and acts.
Excellence-minded. Delivers well-thought-through work and is always looking for the next step and the efficiency.
Flexible. Pivots as the work pivots without losing the thread of the plan.
High regard for stakeholders and vendors. Treats them with respect and deference; keeps relationships warm.
Hospitable. Sets the environment so people feel at ease, welcome, and comfortable.
Service. Serves the Lead, the team, and the partner so the whole effort holds together.
Humility. The quiet, effective partner who makes everyone better without needing the spotlight.
Gratitude. Keeps a steady cadence of surfacing wins — for the team and for the people the work finally reached.
Qualifications
Required
- Bachelor's degree or equivalent experience
- 3–6 years of experience in project management or operations — consulting, agency, higher education, or innovation environments
- Demonstrated experience managing multiple projects simultaneously across diverse stakeholder groups
- Strong organizational skills paired with excellent written and verbal communication
- Experience with ClickUp or similar PM tool, Google Suite, Microsoft Office, Canva, and AI tools for workplace efficiency
Preferred
- Experience in higher education, social innovation, design-based work, or cross-sector partnerships
- Familiarity with design thinking or adaptive project management approaches
- Comfort working in environments where goals and solutions are co-created rather than predetermined
You Might Be a Fit If
- You're the person on a team who notices what's slipping before anyone else does
- You find satisfaction in the craft of coordination — the system, the follow-through, the clean handoff
- You can hold complexity across multiple projects without losing the detail on any of them
- You want your work to matter to real people, not just to move tasks across a board
Think You're the Right Fit?
Complete the two step application process.
- Fill out the application form.
- Complete the Culture Index Survey which is sent by email after you complete the application.