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All Belmont University faculty, staff and students proposing to conduct federally protected research involving human participants must submit an application for IRB review and receive approval from the IRB before beginning any research. The Mentor online application portal should be used to submit all IRB applications (exempt, expedited, and full). The online application portal can be accessed at https://www.axiommentor.com/login/axlogin.cfm?i=belmont

(The institution ID is belmont and you will use your MyBelmont credentials to access the system.)

Several reminders:

- The Belmont University IRB, in conformity with federal regulations, requires principal investigators, including student researchers, to undergo training in the ethics of research involving human subjects. The NIH training for the protection of human subjects is free and online at https://phrp.nihtraining.com/users/login.php. After successful completion of the training, faculty and students must upload their “IRB Human Subjects Training Certificate” into the Mentor system. The review of applications will be delayed if this training is not completed prior to the submission of the IRB application.

- Additionally, faculty advisors must indicate approval of students’ applications in the mentor system before the review process can begin.

Deadlines for submission depend on the level of review. Exempt and expedited applications are reviewed on a rolling basis (first come, first serve). See below for fall and spring deadlines. Exempt and expedited applications are assigned for review to individual IRB members and final approval is made by the IRB committee chair.

Exempt applications will be reviewed during summer terms. Applications will not be reviewed during scheduled breaks.

Our goal is to get exempt applications reviewed within two weeks of submission and expedited applications reviewed within three weeks of submission.

Applications for full review are due three weeks before the next scheduled convened IRB Committee meeting, as shown in the schedule below. See below for fall and spring deadlines. Full applications are reviewed and voted on by the entire Belmont IRB Committee. Therefore, the process to get a full application reviewed could take approximately four weeks. Please plan accordingly.

If faculty think that they will be submitting an application that requires full review, it would be helpful to send an email to irb@belmont.edu to alert us that a full application is in the process of being completed so that we can assist you in a timely review.

Fall 2016 Review Deadlines:

- All exempt applications submitted on Mentor by December 1, 2016 will be reviewed in the fall. Any submitted after this date will be reviewed in January 2017.

- All expedited applications submitted on Mentor by November 14, 2016 will be reviewed in the fall. Any submitted after this date will be reviewed in January 2017.

- All full applications submitted on Mentor by October 28, 2016 will be reviewed during the fall.

> Currently there is not an IRB committee meeting scheduled for December. If you need to submit a full application in November for full review in December, please contact Sally Barton-Arwood at irb@belmont.edu.

Spring 2017 review Deadlines

- There is no deadline for exempt applications in the spring because exempt applications are also reviewed during June and July.

- All expedited applications submitted on Mentor by May 3, 2017 will be reviewed in the spring.

  • If you anticipate a need to submit an expedited application between May 3 and May 31, please contact Sally Barton-Arwood at irb@belmont.edu.
  • There are no expedited reviews during the summer.

- All full applications submitted on Mentor by April 21, 2017 will be reviewed in the spring.

  • There are no full reviews during the summer.
Full Applications due on Mentor by IRB Meeting Date/Time IRB Committee Location
Friday, Aug. 5 Friday, Aug. 26, 2016 2 - 3 p.m. JAAC 2144
Friday, Aug. 26 Friday, Sept. 16, 2016 2 – 3 p.m. JAAC 2144
Friday, Sept. 30 Friday, Oct. 21, 2016 2 - 3 p.m. JAAC 2144
Friday, Oct. 28 Friday, Nov. 18, 2016 2 – 3 p.m. JAAC 2144
Friday, Jan. 6 Friday, Jan. 27, 2017 2 – 3 p.m.
Friday, Feb. 3 Friday, Feb. 4, 2017 2 – 3 p.m.
Friday, March 3 Friday, March 24, 2017 2 – 3 p.m.
Friday, March 31 Friday, April 21, 2017 2 – 3 p.m.
Friday, April 28 Friday, May 19, 2017 2 – 3 p.m.