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All Belmont University faculty, staff, and students proposing to conduct research involving human participants must submit an application for IRB review and receive approval from the IRB before beginning any research. The Axiom Mentor online application portal should be used to submit all IRB applications (exempt, expedited, and full). The online application portal can be accessed at https://www.axiommentor.com/login/axlogin.cfm?i=belmont  (The institution ID is belmont and you will use your MyBelmont credentials to access the system.)

Several reminders:

- The Belmont University IRB, in conformity with federal regulations, requires all principal and co- investigators (PIs), including student researchers, to undergo training in the ethics of research involving human subjects. The National Institutes of Health (NIH) training for the protection of human subjects is free and online at https://phrp.nihtraining.com/users/login.php. After successful completion of this training, faculty and students must upload their “IRB Human Subjects Training Certificate” into the Mentor system. The review of applications will be delayed if this training is not completed by all members of the research team prior to the submission of the IRB application.

- Additionally, faculty advisors must indicate approval of students’ applications in the Mentor system and also by reading and signing the application protocol before the review process can begin.

Applications for exempt verification and expedited review are reviewed on a rolling basis (first come, first serve) and are reviewed across fall, spring, and summer terms, except during scheduled school breaks and holidays (see *** below).

Exempt and expedited applications are assigned for review to individual IRB members and final approval is made by the IRB committee chair. The initial review of exempt and expedited applications should occur within 10 business days of submission. If there are revisions, the total time for review could be longer, so principal investigators should plan accordingly.

*** In order for reviews to be completed prior to winter break, exempt and expedited protocols should be submitted 10 business days before the last day of classes. Protocols submitted after those time lines will be reviewed at the beginning of the spring semester. Also, principal investigators should be aware of the review timeline above when submitting protocols close to other scheduled Belmont breaks and holidays.

Applications for full board review are accepted during fall (August, September, October) and spring semesters (January, February, and March) only and are due one month prior to the next scheduled IRB Committee meeting. During the fall semester, the last month to submit a full board review application is October to be reviewed at the November IRB meeting. During the spring semester, the last month to submit a full board review application is March to be reviewed by the April IRB meeting. See below for deadlines. Full applications are voted on by the entire Belmont University IRB Committee. Therefore, the process to get a full application reviewed could take, at the minimum, four weeks. If protocol revisions are needed, the review and approval process can take longer. Please plan accordingly.

If faculty or staff think that they will be submitting an application that requires full review, please send an email to irb@belmont.edu to alert us that a full application is in the process of being completed so that we can assist you in a timely review.

 

Spring 2018 IRB Meeting Date/Time

Full Board Review

Applications due by

Meeting

Location

 

Friday, January 19

2 – 3 p.m.          

 

 

 

 

JAAC 2090

Friday, February 16

2 – 3 p.m.

Friday, January 19

JAAC 2090

Friday, March 23

 2 – 3 p.m.

Friday, February 23

JAAC 2090

Friday, April 20

2 – 3 p.m.

Friday, March 23

JAAC 2090