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IRB General Information

All Belmont University faculty, staff, and students proposing to conduct research involving human participants must submit an application for IRB review and receive approval from the IRB before beginning any research. The Axiom Mentor online application portal should be used to submit all IRB applications (exempt, expedited, and full). The online application portal can be accessed at  (The institution ID is “Belmont” and you will use your MyBelmont credentials to access the system.)

Several reminders:

- The Belmont University IRB, in conformity with federal regulations, requires all principal investigators (PIs), co-PIs, including student researchers, and faculty who are advising student research to complete training in the ethics of research involving human subjects. The National Institutes of Health (NIH) training for the protection of human subjects is free and online at After successful completion of this training, faculty, staff, and students must upload their human subjects training certificate into the Mentor system. The Mentor system will automatically block protocol submission if the PI has not uploaded their certificate into the system, and the application review will be delayed if the training certificates are not uploaded by all members of the research team or the faculty advisor for student research prior to the submission of the IRB application. Please see the IRB webpage, IRB Submission tab, for directions on how to upload the human subjects training certificate (                                                                   
- Also, please be sure to use the most current templates for the application and consent processes. These forms can be found on the IRB webpage, Forms tab ( If outdated forms are used, PIs will be asked to resubmit using the correct form templates.

- Additionally, faculty advisors must indicate approval of students’ applications in the Mentor system before the review process can begin. Before indicating approval in Mentor, faculty advisors are required to read and sign the application protocol. 

Review Process

Applications for exempt and expedited projects are reviewed on a rolling basis (first come, first serve) and are reviewed across fall, spring, and summer terms, except during scheduled university breaks and holidays (see *** below).

Exempt and expedited applications are assigned for review to individual IRB members and final approval is made by the IRB committee chair. The initial review of exempt and expedited applications should occur within 10 business days of submission. If there are revisions, the total time for review could be longer, so principal investigators should plan accordingly.

*** In order for reviews to be completed prior to winter break, exempt and expedited protocols should be submitted 10 business days before the last day of classes. Protocols submitted after this time line will be reviewed at the beginning of the spring semester.

Full board reviews will take approximately six weeks. These reviews are very in depth and typically require a substantial amount of work between the IRB committee and the principal investigator.  Applications for full board review are accepted during fall (August, September, October, and early November) and spring semesters (January, February, March, and early April) only and are due six weeks prior to the next scheduled IRB Committee meeting.  Please see below for deadlines and see the IRB webpage, Protocol Review Process and Timelines tab, for more information the full committee review process (

If faculty or staff think that they will be submitting an application that requires full review, please send an email to to alert us that a full application is in the process of being completed so that we can assist you in a timely review. 

Fall 2018 IRB Meeting Date/Time

Full Board Review 

Applications due by



Friday, August 31, 2018

2 – 3 p.m.          


 JAAC 2090

Friday, September 28, 2018

2 – 3 p.m.

Friday, August 17, 2018

JAAC 2090

Friday, November 2, 2018

 2 – 3 p.m.

Friday, September 21,2018

JAAC 2090

Friday, November 30, 2018

2 – 3 p.m.

Friday, October 19, 2018

JAAC 2090