Q#1. If I'm driving for university-related business, what do I need to do?
- Review and sign the Driver Safety Policy. Send the signed policy, a copy of your driver's license and auto insurance card to riskmanagement@belmont.edu. Once we receive the documents, you will soon receive an email from our Motor Vehicle Report vendor (Intellicorp) which includes a weblink to complete the MVR request. When completing the form, you will need to use your departmental budget number to complete the “Reference” line. The weblink expires in 5 days, so complete the MVR as soon as possible. Once you submit the request and we receive the report, the Office of Risk Management and Compliancewill send you an email with the approval decision.
Q#2. What if I'm driving a vehicle leased, rented, or loaned to Belmont University? Do I need to purchase the offered insurance for a vehicle rented for Belmont University-related travel?
- You will need to become an approved driver. See Q#1. No rental insurance is needed. Insurance is covered for rented vehicles used for Belmont University-related travel, and Belmont's insurance is considered primary in these situations. The only exception is for 15 passenger vans. Fifteen (15) passengers vans are excluded from Belmont’s insurance coverage. The driver will assume all liability with a 15 passenger van rental.
Q#3. What if I'm a student driving for university-related business?
- If you are student and need more information about driving for university-related business and requesting Motor Vehicle Records, review the Student Guide for Motor Vehicle Records and Certificates of Insurance.
Q#4. What if I'm driving a 12-passenger van, box truck, cargo van or similar cargo vehicle?
- If you will be driving a 12-passenger van, box truck, cargo van, or similar cargo vehicle, you must complete an online driver safety training. This training will be provided by the university and it is valid for three years once completed. You can access the training through these Driving Safety Course Instructions, and notify riskmanagement@belmont.edu when you have completed the course. This excludes 15 passenger vans, as they are not included under the Belmont University insurance coverage.
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If you have other questions, please review the Driver Safety Policy