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Belmont University | Belief in Something Greater

List of Services

Services

  • stamp and envelope sales
  • UPS and FedEx package shipping
  • U.S.P.S. package shipping
  • Certified mail

An extra service charge is required for the services listed below:

  • Label printing
  • Tabbing
  • Faxing Services

COSTS FOR SERVICES
Label Printing-Continuous feed labels 10 cents per sheet (8 labels per sheet) Laser labels-25 cents per sheet (20 to 30 per sheet) plus the cost of printing Tabbing-.005 cents per tab.  Faxing Services .25 for local and $1.00 per page for long distance faxes. And for all incoming faxes will cost .05 a page.
  Fax cover sheet

SALE OF STAMPS
Stamps are located at the front lobby desk. You may purchase stamps with cash, check and credit and debit cards. Departments may charge stamps to their postage account in their budget. You will need to send a representative to the Mail Services Office to pick up stamps charged to your department.

WEIGHING AND MAILING PACKAGES
We offer UPS and USPS services. Package weighing and mailing is available at the front lobby desk. The cut off time for all package shipping is 3:00 PM. When shipping UPS packages there is a form that will need to be filled out and applied to the outside of the package. Click here for UPS form

CERTIFIED MAIL  Click here for instructions and visuals on certified mail 
This is a service that we offer through the USPS. You can send your mail certified with or without a return receipt. We will furnish all necessary paperwork for this service. The cost of this service will be the postage plus certified fee and the return receipt fee. We have enclosed a copy of the forms that need to be filled out and instructions for your convenience.

PACKAGE INSURANCE
Package insurance is only available through UPS shipping. The first $100 dollars is covered by UPS. There is a charge for any package needing to be insured for more than $100 dollars. The charge will be for increments of each $100 dollar value.

DEPARTMENTAL DELIVERY AND PICK UP OF MAIL AND PACKAGES
The Mail Services Office will deliver all incoming mail and packages to each department on campus once daily. The Mail Services Office will pick up all outgoing mail and packages at the time of the incoming mail delivery. Mail delivery times will vary on a daily basis. If you have a large mailing or large packages that will need to be mailed out please notify the Mail Services Office at 6638.

METERING DEPARTMENTAL MAIL
All mail collected from departments will be metered and mailed the same day as pick up from your department. If you have mail that you need to have metered after we pick up your departments mail, it can be dropped off at the front lobby desk for metering. We have a mail processing cut off time of 3:00PM daily. This cutoff allows the Mail Services Office to have time to process all mail before the Mail Carrier arrives for pick up at 3:45 PM. All mail that is metered for your department is charged back monthly to your departmental budget through the office of Finance and Accounting.

CAMPUS MAIL
The Mail Services Office will provide your department with campus mail envelopes at no charge. Please utilize the campus mail envelopes provided to help us be more efficient in delivering all campus mail. Please make sure that all campus mail envelopes have a persons name, department, and a return department, this will help to expedite the delivery of your campus mail. If your department needs any campus mail envelopes please contact the Mail Services Office at 6638.

PERMIT MAILINGS
The University has one standard permit number that is used for the entire University. Any department on campus can use the University permit for mailings. To use the permit you must have a minimum of 200 pieces. Please contact the Mail Services Office for mailing costs and more information concerning usage of our permit.

DIRECT IMPRESSION PRINTING
The Mail Services Office can print directly on the mailing piece or envelope for mailing. In order for the machine to accept your file for printing it will need to be in an excel format with name, address, city, state, and zip all listed in separate columns. The direct impression printer can only print on #10 envelopes and non-glossy surfaces. It will print a minimum size of 4.25 by 6 postcard and an envelope no larger that a 6 by 9.

LABEL PRINTING
The Mail Services Office will print your labels for you either on the continuous feed labels or on Laser labels. Your file will need to be in an excel format, with separate columns for name, address, city, state, and zip codes. There is a charge for label printing to offset the cost of the labels.

LABELING AND TABBING
The Mail Services Office has a machine that will label and tab your mailing piece. To machine label your mailing piece, the Mail Services Office will need to use continuous feed labels printed in the Mail Center. Your mail piece can be tabbed for mailing by scheduling time with the Mail Services Office at 6638. There is a cost for tabbing to offset the cost of the tabs.

FOLDING AND INSERTING FOR LETTERS
The Mail Services Office has a folding and inserting machine that is available for all mailings over 200 pieces. The folding machine will fold up to three pieces and insert it into envelopes for mailing. We can also inserts two pieces plus either one business reply envelope or one brochure. It will only fold and insert into number 10 envelopes. Please contact the Mail Services Office at 6638 to schedule time for your mailing.

MAIL MERGING
The Mail Services Office will do your mail merging for you only if we are printing labels for you for a mailing. This is also a process that will need to be scheduled with the Mail Services Office.

MAIL MERGING FOR PERMIT MAILINGS
The Mail Services Office will have to do all merges when you are using the permit for your mailing. We will need to run the list through the presort software and export the file so that it will be in the required order for the printed envelopes. There will be a printing fee for this service. Please contact the Mail Services Office to schedule any mail merge permit mailing.