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Yellow RIbbon Policies and Procedures


 Yellow Ribbon Program Policies and Procedures 2011-2012
Policies

Undergraduate and graduate students who have been declared by the Department of Veteran Affairs as 100% eligible for the Post 9/11 GI Bill (Chapter 33) benefit are eligible to receive the Yellow Ribbon contribution.  Under the effective 2011-2012 Yellow Ribbon agreement, Belmont University will offer the fifty percent (50%) waiver to an unlimited number of eligible undergraduate and graduate students.   The following terms and conditions apply to receive the benefit:

•    Any financial aid designated for tuition and fees charges only is first applied to the student account, which may reduce the amount of the Yellow Ribbon benefit.

•    After applying the Post 9/11 GI Bill benefit, a fifty percent (50%) waiver of unmet tuition and fees is applied to the account not to exceed the Yellow Ribbon maximum annual contribution published by academic program.  The amount of the benefit varies according to the cost of the academic program.

•    Students may use their Yellow Ribbon benefits during the May semester and summer sessions at Belmont University if they have not exceeded the Yellow Ribbon maximum contribution for the academic year, and they have entitlement remaining under the Post 9/11 GI Bill.

•    Students must complete a Belmont University Yellow Ribbon election form each academic year to accept their benefit.

•    New undergraduate and graduate students must submit the Yellow Ribbon election form before the following deadlines:
  • July 1st- new students matriculating in the fall semester
  • December 1st- new students matriculating in the spring term
  • May 1st- new students matriculating during summer session

•    Continuous eligibility for the Yellow Ribbon Program is contingent upon maintaining good academic standing (see academic policy section in the academic catalog); continuous enrollment at Belmont University; and entitlement remaining under the Post 9/11 GI Bill benefit.

•    Students are liable for any outstanding balance each term not covered by the Post 9/11 GI Bill (Chapter 33), Yellow Ribbon program or other financial aid and loans.

•    Yellow Ribbon waivers and benefit amounts are nonrefundable to the student.

•    Yellow ribbon funds are nonrefundable when a student does not maximize their annual benefit.

•    Non-degree seeking, transient or vising students eligible for the Post 9/11 GI Bill benefit at 100% level are not eligible for the Yellow Ribbon Program at Belmont University.

•    Students should finalize their class schedule each term prior to the published drop/add period to avoid financial implications with their Yellow Ribbon contributions and the possibility of creating a debt with the university and Department of Veteran Affairs.

•    The University reserves the right to evaluate the Yellow Ribbon waiver on a case-by-case basis as determined by the student’s university withdrawal during a tuition refund period.

•    The University reserves the right to evaluate the Yellow Ribbon waiver on a case-by-case basis as determined by the student’s change in enrollment status during a term.

•    Belmont will apply the Yellow Ribbon waiver and VA matching portion directly to the students’ tuition and fees. If a student receives additional institutional scholarship aid in addition to the VA funds, the institutional scholarships may be reduced in order to comply with the university refund policy and the Department of VA policy.

•    The receipt of funds such as ROTC scholarship, My CAA, Tuition Assistance, or other federal/state funds as outlined in the VA policies may also reduce the amount of funds the School Certifying Official is able to certify for tuition and fee payment.


Procedures

•    Upon receipt of the certificate of eligibility or award letter and Yellow Ribbon election form, the School Certifying Official will send an email notification to the student confirming their participation and eligible amount of the Yellow Ribbon contribution for the academic year.

•    The Yellow Ribbon annual benefits are published on Belmont University’s Veteran Education benefits site, located here

•    Yellow Ribbon funds are applied to the student’s account once the Post 9/11 GI Bill annual national cap ($17,500.00) has been exhausted.  Degree seeking students may use their 2011-2012 Yellow Ribbon funds at Belmont University until July 31, 2012.

•    If a student drops a course during the drop/add period, the Yellow Ribbon benefits from Belmont University and Department of Veteran Affairs are reduced according to the adjusted tuition and fee charges for the term.

•    If a student withdraws from a course resulting as a nonpunitive grade assigned, the Yellow Ribbon benefit may be reduced for the term.

•    The School Certifying Official will send an email notification with an explanation to the student when Yellow Ribbon benefits are reduced.

•    Yellow Ribbon funds are removed from the student’s account and may result as a debt owed by the student to Belmont University and Department of Veteran Affairs for nonattendance in classes.

•    Students may submit a formal written appeal to the School Certifying Official if they believe their benefit amount is incorrect or petition to reinstate their Yellow Ribbon benefit.  If requesting reinstatement of the Yellow Ribbon benefit, the student must demonstrate involuntary circumstances in the formal appeal and provide relevant documentation in support of their petition.   The written appeal will be reviewed by committee members knowledgeable of the university’s academic policy and Veteran Affairs education benefit policy.  The committee will send a written response to the student within thirty days of receiving the petition and documentation.

•    Academic progress will be monitored by the School Certifying Official.  Benefits will be terminated for failure to maintain academic satisfactory progress.

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