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Policies


Use of Belmont @ Cool Springs

Hours
Belmont @ Cool Springs classrooms are available for rent Monday - Friday, from 8 a.m. - 4:30p.m.  All other times are reserved for Belmont academic use.

Pricing
The cost per room/ per day, regardless of what portion of the day is actually used, is $150.00.  Clients are asked to pay the full amount prior to use of the room.  It is expected that any cancellation regarding the signed room rental agreement will be made at least 5 business days prior to the scheduled event. Otherwise, a $25 cancellation fee may be charged.

Liability
Clients are responsible for the room, including all equipment, and will be responsible for all cost incurred for any damage caused by client negligence.

Use of Belmont name and logo
Clients shall not use the Belmont name or logo for any form of advertising without prior written consent from Belmont University. Any signs to be used onsite by client need to be approved by Belmont University in advance.

Cancellations
Belmont University reserves the right to cancel any room rental agrement with a  30-day notice. Client may cancel agreement without penalty with a 5-day notice.

Usage
Clients are prohibited from any activity which, when occurring in a typical office setting, intereferes with others using adjacent space. This is a particular issues with the noise levels generated by certain types of training activities.

Belmont University's Mission and Vision
All programs, training  and events offered at Belmont University facilities must adhere to and be consistent with Belmont's mission and vision. Belmont reserves the right to not rent rooms to any group that does not adhere to this mission and vision, or to any group that may be offering a program or training which would cause a conflict of interest with Belmont sponsored programs.

Displaying Materials
If you need to hang or otherwise display instructional materials in a meeting room, please discuss appropriate display methods with staff prior to your meeting.

Smoking
Belmont @ Cool Springs and the Dover Centre are smoke-free facilities. Smoking is not permitted in the building or around the outside perimeter of the building. A smoking-permitted pavilion is located behind the Dover Centre.

 



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