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Student Org Classification



Co-curricular involvement is a vital part of the overall collegiate student experience.  It provides students the opportunity to apply what they are learning inside the classroom to their lives outside of the class.  Co-curricular involvement enhances student learning and cognitive, psychosocial, moral and ethical development.  Students develop greater self-knowledge of their talents and strengths as well as improving their leadership competence and the capacity to mobilize themselves and others to serve and work collaboratively.  This involvement through student activities prepares students for personal and professional success beyond graduation. We affirm the choice of our students to be involved in the campus community, and student organizations provide an important avenue to engage in the co-curricular experience.

Student Organization Defined:

A student organization is a group of currently-enrolled Belmont University students who form together for a common purpose, for which they do not receive academic credit. Any group of students which meets regularly, elects or appoints officers, collects dues, conducts a program or in any other way consistently functions as an organization is required to seek university recognition through the Office of Student Activities.

If an organization has a relationship with an outside or inter/national entity the policies and procedures of Belmont will supersede any of the outside affiliation. In no way do the goals, values, or events of an individual student organization represent those of the entire Belmont community.

The Office of Student Activities utilizes a classification system to clarify privileges, responsibilities, governance and the legal relationship between recognized student organizations and Belmont University. Organizations fit into a particular classification by fulfilling every aspect of the definition for that classification. 

The University conveys certain privileges to every student organization it recognizes including:

Recognized Student Organization General Privileges:

  • Inclusion in student organization campus publications
  • Reservation and use of university facilities
  • Scheduling and promotion of events on the on-line university calendar
  • Marketing and publicity of events through on-campus postings and promotions
  • Participation in the annual BruinLink Fair
  • Exemption from state sales tax when paying for organizational goods with university funds
  • Organization page and use of all functions within BruinLink
Classifications of Recognized Student Organizations:

1.    CHARTERED ORGANIZATION Definition:

Purpose:  Created by the university to directly support and enhance the mission of Belmont University. Considered a direct extension of the University, chartered organizations principally exist to serve or represent the campus community. They provide significant contributions and programming to the campus community.

Advisor:  A professional staff member from the Office of Student Activities serves as the advisor as a part of his/her official job description.

Funding:  Provided through the Division of Student Affairs.

Chartered Organization responsibilities:

  • Attend monthly Presidents’ Council meetings
  • Individual members maintain a minimum cumulative GPA of 2.5
  • Meet regularly with advisor
  • Provide Annual Report, including fiscal details, to the Office of Student Activities
  • Manage budget in accordance with Belmont’s financial policies and procedures
  • Participate in annual Leadership training
  • Register organization annually
  • Serve on other departmental/university committees as assigned
  • Participate in monthly Chartered Organization meetings
  • Anticipate driving personal vehicle for Belmont business
  • Register all organizational programming, both on and off campus, with the Office of Student Activities through BruinLink
  • Abide by all University and Office of Student Activities policies and procedures


Chartered Organizations additional privileges:

  • Use of the Belmont University Name & Logo
  • Use of a University watermark
  • Receive official organization email on the Belmont server
  • Serve on University committees
  • Serve as University student leadership liaison
  • Provided space in the Beaman Student Life Center
  • Access to complimentary design services from the Office of Communications
  • Receive Belmont Business Cards
  • Receive University name tags
  • Tax exempt status

 2.    AFFILIATED ORGANIZATION Definition:

Purpose: Created by department or group of students to assist a department or program in achieving their institutional objectives. Sports Clubs and Faith Development Organizations are considered Affiliated organizations because of their departmental, college or school relationship.

Advisor: A full time faculty or staff Advisor is required for all Affiliated organizations.

Funding: Financial and resource support from department or program that they assist provided based on departmental discretion.

Affiliated Organization responsibilities:

  • Attend monthly Presidents’ Council meetings
  • Individual members maintain a minimum cumulative GPA of 2.0
  • Meet regularly with advisor(s)
  • Advisors meet regularly with Office of Student Activities
  • Participate in required student organization trainings
  • Register organization annually
  • Anticipate driving personal vehicle for Belmont business
  • Register all organizational programming, both on and off campus, with the Office of Student Activities through BruinLink
  • Abide by all University and Office of Student Activities policies and procedures


Affiliated Organization additional privileges:

  • Use of the Belmont University Name & Logo
  • Receive official organization email on the Belmont server
  • Eligible for an on campus agency account
  • Eligible to petition Student Government Association for grant funding subject to the SGA
  • On-going leadership development opportunities provided by the Office of Student Activities

 3.    REGISTERED ORGANIZATION Definition:

Purpose: Initiated by a community of students who share a common interest. Registered organizations are student-created and student-led.  Registered organizations are not legally tied to the university.

Advisor: Not required

Funding: Does not receive funding from the University.

Registered Organization responsibilities:

  • Attend monthly President’s Council meetings.  Required only if participating in the Student Government grant petition process
  • Individual members are not required to maintain a minimum GPA
  • Meeting regularly with advisor(s) is not required
  • Provide Annual Report to the Office of Student Activities is not required
  • Participate in annual student organization training
  • Register organization annually
  • Register all organizational programming, both on and off campus, with the Office of Student Activities through BruinLink
  • Abide by all University and Office of Student Activities policies and procedures


Registered Organization additional privileges:

  • Advising available by the Office of Student Activities 
  • Eligible for an on-campus agency account
  • Eligible to petition Student Government Association for grant funding subject to the SGA Grant Petition policies
  • On-going leadership development opportunities provided by the Office of Student Activities

4.   FRATERNITY/SORORITY:

Purpose: Fraternities and sororities are nationally-affiliated, selective, social, single sex chapters that uphold Christian principles and ideals.  Membership cannot be held in more than one Greek organization at the collegiate level and is determined based upon a mutual selection process.  
 
Advisor: A campus advisor is not required however each fraternity and sorority is required to have a primary chapter advisor who is endorsed by the national organization.

Funding: Does not receive funding from the University.

Fraternity/Sorority responsibilities:

  • Attend monthly Presidents’ Council meetings
  • Individuals members maintain a minimum cumulative GPA of 2.0
  • Meet regularly with advisor
  • Provide Annual Report, including fiscal details to the Office of Student Activities
  • Participate in  annual Leadership training
  • Register organization annually
  • Register all organizational programming, both on and off campus, with the Office of Student Activities through BruinLink
  • Chapters must remain in good standing with their national organization
  • Abide by all University and Office of Student Activities policies and procedures

Fraternity/Sorority additional privileges:

  • Receive official organization email on the Belmont server
  • Access to on-campus storage space
  • Access to on-campus common fraternity/sorority and meeting space
  • Eligible for an on-campus agency account
  • Eligible to petition Student Government Association for grant funding subject to the SGA Grant Petition policies
  • On-going leadership development opportunities provided by the Office of Student Activities
End Notes:
  1. Kuh, George. (2009, November/December). What Student Affairs Professionals Need to know about Student Engagement. Journal of College Student Development, Volume 50, Number 6.
  2. Astin, Helen & Astin, Alexander. (1996). The Social Change Model of Leadership Development Guidebook Version III. Los Angeles: Higher Education Research Institute


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