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Planning a Program

When Planning a Program

Organizational activity significantly influences individual experience and the campus culture in general.  For this reason, the activities of student organizations are expected to be congruent with the University’s Community Commitments and to abide by all University rules, policies and procedures.  This expectation applies to all organizational activities both on and off campus.

Where program topic, content or conduct is provocative or potentially divisive to the campus community, the university reserves the right to refuse the program or to require adjustments in the program in the interest of hospitality, critical engagement, and/or consonance with the university’s mission and vision.

All organizational activity must be registered through the organization’s BruinLink page.  BruinLink is the premier on-line platform to centralize, organize and advance co-curricular involvement opportunities for Belmont students. 

Using Campus Facilities

When planning a meeting or an event, it is important to consider the many venues that Belmont University has to offer to accommodate your needs. Listed below are the various campus facilities available for reservation. When reserving campus space, please have your event date, event starting and ending times, how many are expected to attend and if your event will need catering. After scheduling your initial reservation, be sure to keep each office informed of any change in plans that may occur. If your event requires room design or audio/visual equipment please provide the appropriate Master Scheduler with that information no later than one week prior to the event date.


  • Student organizations needing meeting space must be recognized by the Office of Student Activities before use of rooms may be granted.
  • Student organizations need to designate one person to make arrangements and remain in contact with the Master Scheduler and Catering. Please notify these offices if any changes or cancellations need to be made.
  • Any items brought into Belmont’s facilities must be removed promptly after event. Any items left behind will be thrown away. All rooms should be left in their original condition and ready for the next scheduled event or class. Groups using campus facilities will be held responsible for any damages.
  • Any facility that has been reserved through Conference Services and is locked can be unlocked by calling Security at 460-6617.  

***It is important to have a copy of your event permit for weekend and evening programming in order to verify use of space if needed.  This form can be printed off from your organization’s BruinLink page after receiving final approval for your event.***

*All individuals using Belmont University facilities are expected to adhere to all university policies, regulations and guidelines and all local, state and federal laws concerning health, safety and public order. Failure to comply with these regulations may result in forfeiture of the privilege of using the university facilities. Anyone using Belmont’s facilities will be held responsible for any damages done to the area during the time of scheduled use. For detailed information regarding campus facilities and catering information, go to enter http://emsweb/emswebclient/Default.aspx.