General Transfer Credit Policy
Refer to the current academic catalog for the full content of the transfer credit policy and acceptable transfer credits offered for advanced standing, such as CLEP exams. The following applies to all transfer work meeting transfer eligibility:
- Transferred grades of “D” may not be used for major, minor, or general education requirements.
- Belmont will accept no more than 64 semester hours (or the equivalent in quarter hours) earned at an accredited junior college / community college. Further, all hours accepted for direct transfer credit from a community college must be in courses normally offered at Belmont as lower division work, i.e. 1000 and 2000 level courses (formerly listed as 100 and 200 level courses).
- Students with more than 64 junior college / community college hours must still take 64 hours from senior colleges and universities before graduation, including the senior residence requirement (32 semester hours) explained under “Graduation Requirements / General Degree Requirements" for Bachelor Degrees.
- Outside exams (e.g. AP, IB CEEB, CLEP, etc.) will not be taken off a high school / college / university’s transcript. The student must order an original transcript with scores from the applicable testing service and have it sent to Belmont.
- “Transfer” courses listed on a transcript will not be taken off another college / university’s transcript. The student must order an original transcript from institution that offered the courses.
- Transfer grades and credit hours are posted as they appear on the originating college / university’s transcript.
- Only Belmont work is considered in figuring a student’s standing regarding retention, probation, suspension, and good standing.
- All grades from all institutions will be used when determining the cumulative grade point average and counted for eligibility for graduation with honors. To be eligible for graduation the student must have a 2.0 average in major and minor course work (including transfer courses) and 2.0 cumulative GPA based on all cumulative course work. (See Graduation Requirements for a complete list).
- A student intending to “repeat” a course with a low grade with the intention to “replace” the lower grade must repeat that course at the institution where the course was taken. For example to repeat and replace (in the GPA) a Belmont course, the course must be taken at Belmont.
- A maximum of 24 semester credit hours combined may be earned in IB, AP, CLEP, etc.
Requirements for Current Student’s Transfer Evaluation:An official transcript must be sent directly to attention of the Office of Registrar at Belmont from the home institution or testing service that offered the courses. Belmont University Office of the Registrar 1900 Belmont University Nashville, TN 37212. Please note that faxed transcripts will not be accepted as official.
“Transfer” courses listed on a transcript will not be taken off another college / university’s transcript.
Course equivalency is reported through Degree Works once the official transcript is received with all final grades for the last term attended and upon completion of the evaluation.
If a course substitution is necessary, students initiate the process with their academic advisor. The Course Substitution Form is a formal petition to demonstrate course equivalency. Students should submit the form to the Office of the Registrar after obtaining signatures of the academic advisor and department chair. The course substitution is noted in the student’s degree audit upon final approval.
Concurrent EnrollmentDegree-seeking students currently enrolled at Belmont University (full-time or part-time status) wanting to take additional credits (of any type including distance education courses) at another college or university, must gain approval for “concurrent enrollment” from the Office of the Registrar prior to registration. Any credit hours taken without prior approval will not be accepted in transfer.
Allowance for concurrent enrollment is based upon the following:
Once a student has started / matriculated to Belmont, s/he may not take more than a total of 18 credit hours at another college or university. Exceptions to this provision include Belmont approved programs on other campuses and approved study abroad programs. These exceptions do not count toward the 18-hour limit.
Students may not take more than a total of 19 credit hours in any single semester (14 during the summer) inclusive of Belmont credit hours and all attempted credit hours at other institutions. Standard exceptions to 19 maximum hours must be approved in advance by the Registrar and Dean using the Petition to Take Over Hours form.
Concurrent enrollment is not allowed in the last 32 credit hours of a degree program without waiver of the Senior Residency requirement (see below).
Requests that exceed the above provisions must be of an unusual or emergency nature to be granted.
Tennessee Community College “Common” Course Number Equivalencies to Belmont
The links below reflect current Belmont course equivalencies to Tennessee Community College courses (and other Tennessee Board of Regents Schools using the common state numbering system). Please note that while these are course equivalencies, specific category application toward the degree may be dependent upon choice of degree, major and how many courses are being transferred into Belmont.
Common Tennessee Community College Course Numbers
Transfer Equivalencies by Course Numbers Unique to the Institution
The links below reflect current Belmont course equivalencies to Tennessee Community College courses that have unique course number not found above in the common number list. Please note that while these are course equivalencies, specific category application toward the degree may be dependent upon choice of degree, major and how many courses are being transferred into Belmont.
DOWNLOADABLE TRANSFER EQUIVALENCY SHEETS FOR (ALL FILES ARE PDF):
- Chattanooga State Community College
- Cleveland State Community College
- Columbia State Community College
- Motlow State Community College
- Nashville State Community College
- Pellissippi State Community College
- Southwest State Community College
- Volunteer State Community College
My Belmont account. The decision is noted in the student’s degree audit upon final review.
Steps to Submit the Concurrent Enrollment form:
- Log in to MyBelmont
- Select the 'Registration' folder (left side of screen).
- Click 'Concurrent Enrollment' in the drop-down menu.
- Complete all information in the form including the course description(s).
- Click submit. An email confirmation is sent upon submission of the form.
All degree seeking students are required to take their last 32 credit hours in their degree / program at Belmont University. Prior to registration for the course(s), students seeking to take courses outside of Belmont must request a waiver of the senior residency requirement. Any credit hours taken without prior approval will not be accepted in transfer.
Senior Residency Waiver
Senior Residence Waiver is based upon the following:
- The student must provide a written explanation demonstrating an emergency or exceptional necessity for the residency requirement to be waived.
- The student must be in "good standing" status with Belmont. Any exception must be demonstrated to be an emergency or exceptional necessity and approved by the University Registrar.
- A student may not take a course at another institution if that course (or its equivalency) is offered at Belmont and offered during the term of request. It should be noted that any exception to this is extremely rare.
- Requests that exceed the above provisions must be of an unusual or emergency nature to be granted and approved by the university Provost.
The senior residency provision does not apply to students participating in formal Belmont consortia, cross-town or credit articulation agreements; however, students in such approved programs should still complete a Senior Residency Waiver if they are taking courses elsewhere during the last 32 hours in order to properly notify the Registrar’s Office of attendance at another institution. Students enrolled in Belmont study abroad courses (any prefix _950 course) do not need to fill out a Senior Residency Waiver.
Students approved for Senior Residency or in a Study Abroad program in their final semester of study are responsible to ensure that official grades are received by the deadline for all graduating senior grades near the end of the term. Without grades, completion of degree requirements cannot be confirmed. Students not meeting degree requirements may not participate in graduation / commencement.
To petition for a Senior Residency Waiver, follow the steps to complete a Concurrent Enrollment Request. If you will have 96 earned hours by the semester you take the requested classes, you will provide additional information in the request.
International/Study Abroad Transfer Credits
Students wishing to have an international study abroad educational experience are strongly encouraged to enroll in a Belmont Study Abroad course to ensure direct acceptance of the course work and credit. Students choosing to use an international study abroad vendor / provider, (outside of Belmont's Study Abroad) should be aware that transfer of those credits are not guaranteed regardless of promises made by that international education provider or other American universities that may accept those credits. All students still electing to use a non-Belmont study abroad program must have those course / credits evaluated after completion by an approved third party expert international credit evaluation company.
All applicants with college level coursework from a foreign institution must have their transcripts evaluated by an approved foreign credential evaluation organization, such as World Education Services (WES) or Joseph Silny and Associates or an evaluation service currently listed as a member of the National Association of Credential Evaluation Services (NACES). Other evaluation services will not be accepted. The transcript results of that approved third party professional evaluation (course, credit and grade), sent directly from the evaluator to Belmont is what is used officially by the University Registrar for credit transfer and recorded on the student's Belmont transcript. Any transcript information received that does not provide course(s), credit hours earned, and an interpretable grade to the Belmont grade scale will not be posted on the Belmont University transcript.
The International Education Office does maintain a current list of acceptable third party international education providers, which includes groups that have proven to provide students with high quality travel and educational experiences. This list is maintained as a service to students who may wish to pursue an international experience outside of the Belmont Study Abroad courses. Students using a service from this list (or any other provider) are still required to have an approved third party evaluation (see the above paragraph for approved foreign credential evaluation organization) in order to have the credits transfer back to Belmont. The International Education Office also maintains a list of foreign universities in which Belmont has a formal articulation agreement for credit transfer. If Belmont has a formal transfer articulation agreement with such a university, Belmont will accept credits directly from that institution's transcript provided that the transcript is sent in English and formatted clearly showing courses, credit hours and grades.