Below are listed many of the policies that guide the Convocation program. Other policies may be found in the Overview, Requirements, and FAQ links on the Convocation website, or in The Bruin Guide.
It is the responsibility of each student to keep track of his or her own Convocation credits and to report any problems to the Student Affairs office within a timely manner.
Additionally, if a student does not have their BUID card at the Convocation program they cannot receive credit for the program.
The official list of Convocation programs is found on the Belmont Convocation website. Any program not listed on that site is not an official program, and students will not be given credit for those programs not listed. This policy does not affect University College students (pursuing a Liberal Studies, PBBA, or RN-BSN degree).
In the event that a program is cancelled, the Office of Student Affairs will make every effort to change the Convocation online schedule. If a program is cancelled within 24 hours before its schedule time, the contact person for that program or designee is responsible for waiting at the program's location for 10 minutes and taking names of students who show up. Those students will be given the credit for the program. Students arriving after the allotted time will not be given credit.
Students who arrive at a program after the first 10 minutes of the program may be denied credit for the program.
Adjustments to Convocation File
Since students are responsible for tracking their Convocation credits, students must notify the Office of Student Affairs if a program has not been credited to their Convocation file within one month of the date of that program. After that time, the student will not be given credit for that program.
Convocation programs are generally not scheduled during the summer months. Students should plan to complete their requirements during the fall or spring semesters before they plan to graduate. Students may complete Community Service credits during the summer (or any other vacation period) during the time they are enrolled in Belmont University.
Currently, no Convocation credits are offered through Belmont West or Belmont East. Students should plan to complete their requirements before or after that semester. Belmont West and East are not considered as Study Abroad Programs.
Changing of Catalogs for Graduation
If students decide to change the catalog under which they are graduating, they will be bound to the Convo requirements that coincide with the catalog under which they are graduating.
Convocation Appeal Policy
Belmont University's Convocation program is a common and shared experience that encourages the development of well-rounded individuals. Convocation reinforces Belmont's unique statement of purpose in providing "an academically challenging education in a Christian community." The mission is to encourage learning outside of the classroom, emphasize the value of lifelong learning and create opportunities for students to explore new and important issues while contributing to community life at Belmont.
As articulated by the guidelines set forth in the Belmont University student handbook (The Bruin Guide), a student must successfully fulfill all convocation requirements to graduate. However, the University recognizes 3 areas of circumstances which may impede the student's ability to complete the necessary requirements via the standard process. Please indicate which circumstance most closely aligns with your individual reason for appeal:
- Hardship: Unexpected life circumstances (severe illness, death of an immediate family member, etc.) that impact the progress of degree requirements.
- Professional Opportunity: A unique professional position or opportunity which has a direct impact on the student's eventual career after graduation.
- Early Graduation: A student has successfully completed all other graduation requirements prior to the originally anticipated graduate date.
Please note that applying for an appeal does not guarantee an appeal will be granted. Your application and circumstances will be reviewed by the Director of Student Engagement & Leadership Development (SELD), the appropriate College Dean and your academic advisor. Regardless of the outcome, you will be notified in writing via email of the decision. Appeals cannot be made until a student has completed 100 or more academic hours.