Human Resources

FERPA

Family Educational Rights and Privacy Act
Belmont University

FERPA History
FERPA, commonly referred to as the "Buckley Amendment" was introduced, adopted and implemented in a matter of months during the summer and fall of 1974. Senator James Buckley, stated that his amendment would counter the growing trend toward "violation of confidentiality and abuse of personal data" by "governmental and other busybodies."
Rights Guaranteed to Students by FERPA
  • The right of access to education records;

  • The right to consent to the release of records to third parties;

  • The right to challenge inaccurate, misleading, or inappropriate information; and

  • The right to be notified of privacy rights.

Why Us?

  • FERPA applies to all institutions of higher education which participate in any Title IV Student Financial Aid Program.

What are Education Records?

Information recorded in any form that is directly related to a student and maintained by a college or university and by those acting for the college or university.

Education Records Do Not Include

  • Records of instructional, supervisory and administrative personnel;

  • Records of a campus law enforcement unit;

  • Records relating to persons who are employees;

  • Records kept and maintained by a health care professional; or

  • Records which include information about an individual after he or she is no longer a student.

The Right to Inspect and Review

  • Belmont must grant requests to review within a reasonable time but in no case more than 45 days after the request is received.

  • Belmont must respond to reasonable requests for explanations and interpretations of the records.

What is Prior Written Consent?

  • A signed and dated document specifying the records to be disclosed, the purpose of the disclosure and the identity of the person to whom records will be disclosed.

When is Consent Not Required?

  • For legitimate educational purposes within the university.

  • To officials at an institution in which student seeks to enroll.

  • To comply with a court order or subpoena.

  • In connection with a health or safety emergency if necessary to protect the student or others.

  • To parents of students who are dependents for income tax purposes.

  • If it is directory information.

  • Several other circumstances.

Directory Information

  • Name, address, telephone number.

  • Date and place of birth.

  • Major field of study.

  • Participation in officially recognized activities and sports.

  • Weight and height of members of athletic teams.

  • Dates of attendance, degrees and awards received.

  • Most recent previous institution attended.

Recordkeeping

  • Record each request for and disclosure of information without consent.

  • Identify the party requesting the disclosure and legitimate interest in it.

  • Condition disclosure on maintaining confidentiality of records disclosed.

Questions?

On Campus: contact Steven Reed (6367) or Jason Rogers (6611)

FERPA Website: www.ed.gov/offices/OM/fpco.html

FERPA Email: FERPA@ED.Gov

(Prepared by Jason Rogers for Belmont University FERPA training)
updated 4/17/03 Deborah Nunn