Frequently Asked Questions for Job Applicants
I already have an application on file before December 5, 2005. Do I have to submit a new application?
Yes, you will have to submit a new online application.
Can I save my application before completing it?
You must first complete all of the required fields (identified by a red asterisk to the left of the description) before the application can be saved. If you do not have time to complete the application, you may complete just the required fields and come back later to complete the application and apply for a specific position. Be sure that when you reach the last page of the application you click "Save Application". You may return later and edit the application before applying to a specific position. You must remember your user name and password to log back on.
Do I have to fill out the work experience and education if I plan to attach a resume?
Yes. The information you provide on your online application will be the primary information used to evaluate your qualifications for each job for which you apply.
Will I be able to attach my resume?
After completing the online application and selecting the position for which you would like to apply, you will come to a screen that allows you to do one of two things:
1. Attach resume, cover letter, references, and other documents in Microsoft Word or PDF format.
2. Copy and paste or type in resume, cover letter, references, etc.
It is important to read all of the instructions carefully so that you send all of the required attachments for the position. Please bring these documents with you saved on a diskette or CD if you plan to use the computer in Human Resources. We will require that you scan your diskettes for viruses prior to using our computer.
Why would I have to make changes to my application?
Any time your contact information changes (address, phone number, email address, etc.) you need to make those updates to your application. If you have acquired additional skills, education, or work experience, you should update your application with this information to make sure all of your qualifications are considered by a hiring manager and selection committee.
How do I print my application?
Before submitting your application you will have the option to view it. When your application opens in a new browser window, using the tool bar at the top of your computer screen, click on File | Print or use the printer icon and follow the prompts on the screen to print your application. You will not need to fax or mail copies of the online application to the university.
The application process has three steps:
- Creating a login user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
- Creating your online application. This can be done at any time. You may also search open positions before creating the online application.
- Apply for a specific position using your online application.
Could you tell me how I can go about updating or changing the application form?
The computer takes a "snap shot" of your application as soon as you click on the "Apply to this Position" button. If you make changes to your application after you click this button, you won't see any new edits associated with that particular position. If you need to make changes to an application that has already been submitted for a particular position, you should call Human Resources at 615-460-6456 to request that the administrator make the changes. Only Human Resources can make such changes.
How soon will I hear something or how will I know if I qualify?
During the application process you may be given the opportunity to answer job-related questions. Applicants will know immediately if they meet the minimum educational and work experience requirements. If there is a requirement for additional skills testing, you will find information in the Special Instructions on the Job Details of the position.
When you have completed the application process, skills test (if required), and you meet the minimum qualifications for the job, your application will be reviewed by the hiring manager and selection committee. The hiring manager and selection committee make the decision as to which applicants are interviewed and which applicant is selected for hire.
I missed the job closing date - can I still apply?
Once the job closing date has passed no applications will be forwarded to the hiring manager and selection committee. Please continue to visit the applicant site and apply for new jobs as they become available.
Can I apply directly with the hiring department?
No. Human Resources is the central intake point for all university vacancies. Only those applicants applying through Human Resources via the online employment site will be considered.
