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Belmont University | Belief in Something Greater

Appeals

Appeals

How the process works.

Appeals may be submitted up to thirty days after the citation is issued. After thirty days, the citation is submitted for billing and is no longer eligible for appeal. You must have your copy of the ticket to submit an appeal. The person with the traffic violation cannot be represented by an attorney or use witnesses to state his/her case.

> Download an appeal form

First parking ticket: Either pay in Belmont Central or follow procedure below:

The first citation for any violation other than parking in a handicapped space, fire lane, reserved space, or visitor space can be reduced to a warning by taking a test regarding the understanding of Belmont's traffic rules and regulations. You must notify the Office of Campus Security by e-mail at citation@belmont.edu if you wish to take the test and your name, BUID number, and ticket number must be included in the body of the e-mail. This e-mail should have "Parking Test" in the subject line. You will be notified if you are eligible and given instructions on how to complete it. If you do not have access to e-mail, you must address this issue with the Administrative Captain for the Office of Campus Security.

First violations for parking in a handicapped space, fire lane, reserved space, or visitor space can be appealed using the process below, but are not eligible to be reduced to warnings by taking the test.

NOTE: Parking Test may only be taken once per academic year. 

Second parking ticket: A traffic citation, once issued, can only be dismissed or excused by the Student Justices associated with Judicial Services. In some special or unusual circumstances, the Chief of Campus Security may void a traffic citation. Either pay in Belmont Central or file appeal below:

  • Appeals must be submitted in writing using the designate form (open with Acrobat Reader) and may be submitted either in person at the Security Communications Center in the Gabhart Student Center, or via email to citation@belmont.edu
  • The appeal will be reviewed by the Student Justices associated with Judicial Services.
  • Ruling will be returned to Office of Campus Security and you will be notified of decision. If you disagree with this ruling, you may request to appear before the Justices to state your case directly. This must be coordinated with the Administrative Captain and Student Affairs.

 Note: Your account will be billed for the parking ticket at the time it is issued. If the appeals process warrants a refund, a credit will be issued to your account.

 

Tips for Writing an Appeal 

 

Contrary to popular belief, a well-written parking appeal can make a difference. Through appeals, we have changed or adjusted parking regulations. You help bring problems to our attention through the appeal process. 

To help get your point across, here are some things to keep in mind: 

  • Make sure your appeal reason matches the violation on the ticket. If it's for parking in a "No Parking" area in a student lot, don't state why you were in the lot. Instead, explain why you were in the "No Parking" area. 
  • Spell check. Remember, as with any well-structured paper, it takes away from the appeal if there are multiple misspelled words. You care enough to send an appeal in, so make it look good! 
  • Don't insult the appeal board. The appeal board is made up of your constituents –– fellow Belmont students and a faculty and/or staff member (no one from Campus Security). It is not in your best interest to insult the committee. 
  • While the appeal board members appreciate well-placed sarcasm as much as you do, do not use it in your appeal. Sarcasm does nothing to help support your appeal case. 
  • Don't lie in your appeal. Students who falsify information in an appeal will be subject to Community Conduct Sanctions. 

 

Avoid these Common Statements 

 

  • "I had my hazard lights on!" Hazard lights on your vehicle do not authorize you to park anywhere. The flashing lights only draw attention to your vehicle and to the fact that you know that your vehicle shouldn't be there, even "just for a second". 
  • "I only parked in visitor parking for a few minutes while I went into the bookstore." The spaces in visitor parking are for guests only. 
  • "But I've parked there before and never gotten a ticket." Call it luck, call it good fortune. Even if you have parked in an illegal area in the past and not been ticketed, your responsibility is not waived. 
  • "I can't afford to pay for a ticket!" Appeals are not decided on ability to pay. They are decided on the validity of your argument. 
  • "I didn't know that was an illegal area to park." All of the Parking rules and regulations are distributed each year when you receive your parking sticker and are available on this website, which is updated when any changes in parking regulations occur. 

Unacceptable Grounds for Appeal 

  • “I only parked illegally for a short period of time.” 
  • “It was inconvenient for me to park in a designated space or area.” 
  • “I misunderstood or didn’t see the sign.”
  • “I saw other people doing it, so I thought it would be okay. 

 

Important Do’s and Don’ts 

 

Do’s: 

  • Appeal citation within 30 days of citation issuance. 
  • Be specific and thorough – vague or incomplete appeals will be rejected. 
  • Submit evidence, with citation number included, at the time of citation. 
  • Keep a copy of any evidence you submitted. 

Don’ts: 

  • Do not fill out multiple appeal forms – this will only delay the appeals process. 
  • Do not forget to submit your evidence. 
  • Do not leave out significant details to your appeal. The Hearing Officer cannot consider issues which were omitted by the appellant.